44 tools to organise tasks and team work

The shortlist

Ordered by how closely each tool fits this job. How we rank

1. A

   1. Asana

   Work management for teams

   Best for: Teams running several projects at once

   Free plan
2. 

   2. Notion

   Notes, docs and databases in one workspace

   Best for: Teams that want docs and tasks together

   Free plan
3. T

   3. Trello

   Boards and cards for tasks

   Best for: Small teams new to task tools

   Free plan
4. 

   4. Beep

   Leave comments right on a live website to get it fixed

   Best for: Agencies and freelancers reviewing websites with clients

   Free plan
5. B

   5. Brisk Schedules

   Build staff rotas and send them to your team

   Best for: Small shops and cafés planning staff shifts

   Free plan
6. 

   6. DeadlinePing

   Send deadline reminders to clients, staff or yourself

   Best for: Owners who chase clients and staff about due dates

   Free plan
7. 

   7. GanttFlow

   Build a clean project timeline and export it in minutes

   Best for: Freelancers showing clients a project plan

   Free plan
8. 

   8. PlanGlade

   Jot tasks in an inbox, then plan them as a list or board

   Best for: Solo owners and small teams who want a calm, simple task planner

   Free plan
9. 

   9. 4ga Boards

   Simple Kanban boards your team can update in real time

   Best for: Small teams moving off Trello who want unlimited boards at a low price

   Free trial
10. 

    10. Biptach

    Job scheduling, quotes and invoices for HVAC businesses

    Best for: Independent HVAC technicians and small HVAC crews

    Free trial
11. 

    11. Cadenio Chat

    Team chat linked to your tasks and approvals

    Best for: Small teams that want chat tied to their checklists

    Free trial
12. 

    12. FermentIQ

    Brewery management you can run by voice

    Best for: Craft breweries and microbreweries tracking batches and compliance

    Free trial
13. 

    13. Fluxalyo

    Stock and supplier orders without the spreadsheet

    Best for: Small businesses with stock spread across several sites

    Free trial
14. 

    14. GroundWorks

    Job tracking for excavation and utility locate crews

    Best for: Small excavation and utility crews running several sites

    Free trial
15. 

    15. headoffis

    Run shelves, stock and staff for your stores

    Best for: US shop owners running one or a few stores

    Free trial
16. 

    16. Hidesc

    Tasks, approvals and goals for growing teams

    Best for: Growing teams and accounting firms that need approval workflows

    Free trial
17. 

    17. Orsane

    Simple project management made for small agencies

    Best for: Creative and web agencies who find Asana or ClickUp too heavy

    Free trial
18. 

    18. PixelHall

    A pixel-art office in the browser for remote teams

    Best for: Small remote teams that miss chatting in the same room

    Free trial
19. 

    19. Planiflow

    See each person's real workload, meetings included

    Best for: Small agencies and studios deciding whether they can take on a new job

    Free trial
20. 

    20. SayBriefly

    Meeting notes that catch client requests outside scope

    Best for: Freelancers and small agencies juggling several clients

    Free trial
21. 

    21. Synctile

    A digital job board for small machine shops

    Best for: Small CNC shops and fabricators scheduling jobs across machines

    Free trial
22. 

    22. Tikex

    Work orders, scheduling and card payments for repair shops

    Best for: Repair shops and small field service teams

    Free trial
23. 

    23. TradePilot

    Run estimates, jobs, crews and invoices for a trade business

    Best for: Contracting and trade firms that want to see which jobs make money

    Free trial
24. 

    24. Veridoxspace

    Attendance, leave and payroll for small and growing teams

    Best for: Businesses with shift or field staff wanting HR and payroll in one app

    Free trial
25. 

    25. WeekSync

    Plan your team's week and spot who is overloaded

    Best for: Small creative studios planning work across a few people

    Free trial
26. 

    26. Chippie

    Quotes, jobs and invoices for tradies on the go

    Best for: Australian tradies and small service crews

    Free plan
27. 

    27. Deskydoo PMS for hostels

    Free booking calendar and front desk for small hostels

    Best for: Hostel and small hotel owners managing rooms and dorm beds

    Free
28. 

    28. FollowIncome

    Projects, invoices and costs linked for service businesses

    Best for: Freelancers and small service teams managing client projects

    Free
29. 

    29. Hunt Outfitter

    Bookings, deposits and guide schedules for hunting outfits

    Best for: Hunting guides and outfitters juggling deposits, guides and camp

    Free plan
30. 

    30. PactAlert

    Turn signed contracts into dated tasks and reminders

    Best for: Agencies and freelancers on retainers with deadline clauses

    Free plan
31. 

    31. PaintWorkz Pro

    Quotes, mixing cards and invoices for 2 pac spray shops

    Best for: Spray painting and joinery finishing workshops

    Free plan
32. 

    32. Paymeify

    Milestone payment links for freelance projects

    Best for: Freelancers and small studios who bill in project stages

    Free
33. 

    33. Roadbase

    Turn a client email into a priced project quote

    Best for: Creative freelancers and small studios that quote projects

    Free plan
34. 

    34. Taskrol

    Jobs, parts and invoices for appliance repair shops

    Best for: Solo appliance repair techs and small repair crews

    Free plan
35. 

    35. Time a Job

    Track hours and bill clients for one flat monthly price

    Best for: Freelancers and small teams who bill clients by the hour or day

    Free plan
36. 

    36. Tsumira

    Customers, projects and team chat in one shared workspace

    Best for: Agencies and service businesses handing client work between people

    Free plan
37. 

    37. Xanivar Field

    Jobs, rosters, timesheets and invoices for on-site teams

    Best for: Owner-operators and small teams who work at customer sites

    Free
38. 

    38. Airprocess

    Build your own forms, CRM and workflows without code

    Best for: Teams of ten or more replacing paper forms and spreadsheets

    Free trial
39. 

    39. ClearCRM

    CRM for leads, deals, quotes and projects in one place

    Best for: Small sales teams who want leads, quotes and projects in one tool

    Paid
40. 

    40. Greenlit

    Get extra client work priced, signed and paid first

    Best for: Freelancers and studios tired of unpaid scope creep

    Free trial
41. 

    41. HiveCRM

    Leads, proposals and invoices inside your WordPress site

    Best for: Freelancers and service businesses already running WordPress

    Paid
42. 

    42. HospiCore PMS

    Front desk, billing and housekeeping for small hotels

    Best for: Guesthouses and small hotels juggling Airbnb and Booking.com

    Free trial
43. 

    43. ImaraDesk

    Helpdesk for tickets, tasks, assets and feedback

    Best for: Service teams that fix equipment or handle many support requests

    Free trial
44. 

    44. TeamClozr

    Phone CRM for real estate agents and their deals

    Best for: Independent realtors who want client and deal tracking on their phone

    See site